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Don’t drown in paperwork! Get organised and take control.

A disorganised office can cause all manner of headaches, eating into productivity and leading to stress. It’s impossible to expect your workforce to carry out tasks accurately and efficiently if you document procedures are all over the place.

Thankfully, organising your paperwork isn’t difficult to do. All it requires is a little bit of time and a sensible system that can easily be maintained.

Here’s our top 5 tips for managing the office paperwork and getting some order back into your work.

5 top tips for organising your office paperwork

1 – Keep it simple

There’s absolutely no point in trying to overcome your disorganised paperwork with a complex filing system. Staff will become frustrated and you’ll find that everything becomes disorganised again really quickly. Keep it simple.

Whatever system you use, you should ensure that it is easy to follow and has the fewest number of steps possible. Staff should be able to pick it up quickly and it should be quick and efficient to carry out. That way you can be sure they’ll stick to it – and it will also be much easier to maintain if things start getting out of hand.

2 – Colour is key

Colour-coded filing systems are a breeze to use. Consider using different colours of files and folders or a colour-coded system of tabs and labels with each one sensibly representing a different kind of paperwork. This could be separated by function, client, chronology. In fact, the list is endless, but that’s the key to using colour well – make it work for your business.

Not only will it help you to stay more organised, but a system of colour-coded files can also be really easy on the eye and pleasant to look at.

3 – Make it a habit

Many modern offices have a clean desk policy and while it’s usually impossible to keep this going during the working day, the easiest way to implement this is at the end of a shift. Ensure that staff file away all documentation at close of business and they’ll soon develop a habit for it.

They’ll also feel better when they arrive to a clean desk in the morning and can plan out their work accordingly.

4 – Don’t store everything in the one place

It’s easy to start organising paperwork by just piling everything into the one storage unit. However, it’s important that your system of filing also works hand-in-hand with your employees’ working systems.

Have filing that separates workloads into various categories – like “to do”, “to read”, “to file” or “to pay”.

5 – Invest in quality storage

There’s no point in scrimping on your storage units – you need office furniture that will last. Cheap cabinets and cupboards will break down, and if the door is hanging off, you can bet that disorganised paperwork won’t be far behind.

Aesthetics are also important to organisation – pleasant, colour coordinated office furniture add-ons make the whole working environment look cleaner and more efficient, and will encourage your staff to stick to the system.

Wooden office cupboards can make organising paperwork a breeze

We have a fantastic range of wooden office cupboards that will suit any office. With a choice of styles and wood finishes as well as ranges that include free delivery and installation, our wooden office cupboards can help you to stay organised easily.

Have a look at our full range here or talk to our sales team for advice on picking the perfect office add-ons.

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Last Modified / Updated on: May 21, 2018 at 10:23 am

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Random Glossary term

  • Casing

    The casing is the door frame’s outer (often wooden) surface.

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