commercial office cupboards

Do you feel your valuables are safe at work?

Within reason, all employees are entitled to privacy. They should be able to keep personal information at their desks without fear of it being stolen, misused or destroyed. Of course, anything that pertains to illegal or improper activity is not allowed, but it’s important that you know your rights and responsibilities whether you are an employee or an employer.

Here are some important facts to consider regarding employee privacy rights.

Important facts around employee privacy

As an employee, it’s likely that you’ll want to personalise your workspace. Whether that’s with photos of family, plants, magazines or other reading materials, you should be aware of your company’s security procedures.

The easiest way to prevent theft or damage is to make sure you lock everything away in a drawer or cupboard overnight. You could take everything home with you at night, but that will likely be an inconvenience. If your employer offers lockers, take advantage of those.

Another thing to be wary of is leaving sensitive information around your desk. Say you bring a bill in so that you can pay it online during your break. That could contain information that could be used in identity theft, so make sure you take that home again or lock it away.

Items to be careful with include bank or credit card statements or bills, car or home keys, your mobile phone or tablet, any medical paperwork or payslips, contracts or other documents that reveal information about your terms and conditions.

Employer rights and responsibilities

As an employer, you should provide a safe, secure environment for your staff. Including lockers or lockable drawers for staff belongings is a great way to not only protect them but make them feel valued. You should also install security devices such as CCTV if you have a large number of visitors to the office. Be aware, though, that installing cameras may require your employees’ consent – and you’ll need to work hard to convince them you aren’t just spying on them.

All of that said, though, you also have rights with regards employees if you believe that they are keeping belongings on property that is disallowed or illegal. You should never search through their personal belongings without their consent, and you should have proper cause to do so.

We would advise against carrying out frisks or searches against employees as you could breach European Convention on Human Rights guidelines. If your industry is such that sensitive material is handled regularly, there may be cause to require searches, but ensure you always follow the law. Searches should be carried out by someone of the same gender as the employee.

Searching bags on employees finishing work is allowed, but discouraged for reasons of morale. Some companies routinely search bags at night as employees leave, but it often leaves a bad taste and fosters an environment of mistrust.

Commercial office cupboards can help maintain employee privacy

Commercial office cupboards are ideal for offering employees a way to store personal belongings securely. We offer a full range of styles, sizes and types, for a variety of uses.

Our range of commercial office cupboards come in a massive range of colours to suit any office décor and can be delivered assembled. Check out our full range here and talk to our sales team if you need advice on choosing the right styles.

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Last Modified / Updated on: May 21, 2018 at 10:43 am

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