sardines and Silverline filing cabinets

Nobody wants to be a sardine in a tin!

When it comes to planning your office design, there is one factor you need to take into consideration, and that’s how much space each person needs to work in. The number of staff members you have versus your available space will determine how much they can have, but if you cram too many people into the one area, you could fall foul of health and safety laws.

The Health and Safety Executive advises that Regulation 10 of the Workplace, (Health Safety and Welfare) Regulations 1992 states that each person must have sufficient floor area, height and unoccupied space. The basic minimum guideline is that there should be 11 cubic metres for each employee, although that figure doesn’t apply for sales kiosks, attendants’ shelters and such, or rooms that are designed for use as lecture or meeting rooms.

However, that figure does include the overall space, inclusive of kitchen areas and breakout spaces.

Working out your space

If you’re trying to figure out how much space you need, you should multiply the number of employees you have by 11 to get the full cubic metre space. However, it’s important to account for growth too; the best advice is to add an extra 10 or 20% onto the total. This will allow you room to grow your staff team during the lifetime of your lease, which are usually between 2 and 5 years.

If you are under this space, or if it’s become obvious that you don’t have room for all the employees to work comfortably, you should consider looking for new premises.

What to look for in new premises

If you’re looking to move to a bigger office space, there are a number of key things consider. The first relates to the last point in the previous section; always allow room for growth. You don’t want to settle into a new site only to land a massive new contract and suddenly find you don’t have enough room for that new team of employees you’ll have to hire.

Secondly, consider the location. Ideally, it should be somewhere that’s central for most employees. While you can’t always suit everyone, we spend long enough as it is at work without adding extra hours onto the day for travel. It’s always worth talking this over with the whole staff team and letting them weigh in on the decision making.

Next, you need to think about whether it’s easy enough for clients to access. If it’s too far out of the way or not easily accessible, clients might think twice about paying you a visit and that’s bad news; little by little, you’ll find their attentions move to closer companies.

Think about the impression the new office space will send too. You want to make your staff feel valued, so it’s important that the new office is well-equipped and comfortable. It should have all the modern amenities employees expect and should have good lighting and temperatures. It should also make a good impression on clients and customers.

You don’t have to have the most modern office in the world to make a great impression, nor do you need to break the bank. Just make sure that the location itself is safe and desirable and that the exterior and interiors of the building send the right message.

Silverline filing cabinets can help to send the right message

When you’re kitting out your new office, you’re going to need to consider storage options. The right storage will help you to keep the office organised which will improve productivity and, if the furniture fits in well with the décor, you’ll present the organisation in the best light.

Silverline filing cabinets are an ideal choice here; available in a range of sizes, styles, colours and weights, you can create an endless variety of combinations. With 24 vibrant colours, there are Silverline filing cabinets to suit every office and, with between 5-15 years’ guarantees, you know they’re a great investment.

Take a look at the full range here and talk to our sales team if you’d like some advice in choosing the perfect combination of storage units.

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Last Modified / Updated on: May 21, 2018 at 10:40 am

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