side filing cabinets

All packed up and ready to go… but how long is it going to take?

Your business is growing, you’re looking to take on more workers and you’ve run out of space. Sounds like an office move is on the cards. But how long does it really take to relocate a business, and what are the important milestones to be aware of? Let’s take a look.

The moving milestones

In our experience, moving office often takes around 9 months, but can take as long as a year or more, depending on the complexity of the move. It’s important to be realistic about what you need to achieve and when, after all, this isn’t just moving home. Understanding these key milestones and tasks which need doing will help you keep things in perspective:

  1. Negotiations with landlords and / or solicitors: This involves finding a suitable property, negotiating the best rate or price on it and getting through all the legal hurdles involved. Depending on the complexity and how long it takes you to find a place, you should allow 3 – 6 months for this part of the process.
  2. Designing and building your office: If there’s a lot of work to be done to get your office ready for your business, you’ll need to engage with a design company to create your perfect space. Depending on the size and design of your office, this process, from start to completion, can take from 2 – 8 months.
  3. Booking a moving service and completing the move: Many moving services will take care of absolutely everything for you, but it’s important to book them in good time. Top quality moving services will get booked up fast! Try to schedule the move date for a time when you know you’ll be less busy, as there’s likely to be a few days downtime or at least reduced services. Allow 1 – 3 weeks for this part.
  4. Unpacking and setting up: Don’t underestimate how long it’s going to take to get everything unpacked and ready to go. Smaller teams will obviously be set up faster, but it’s important to understand what needs to be done, and to be realistic about the time frame you give yourself. Depending on the size of your company, this could take from 1 – 4 weeks.

All these deadlines depend very much on the complexities, size and budget that your business has. It will help to draw up a timeline for yourself, with plenty of room for error. Here are some other tips to help you manage the unexpected.

Get your employees off site

It’s much safer and easier to move furniture and equipment without lots of people around the building, so if possible, get your employees off site for the duration of the physical move. Is there somewhere else your staff could work until you’re set up at your new site? Could they work from home, or in a local serviced office?

Understand which tasks are fixed and which are flexible

There are some things that need doing which you have no control over, such as getting your phone lines installed or ensuring your computer network is ready to go. Make a list of these essential times and dates, and plan the rest of your move around them.

Leave some of your side filing cabinets until last

Ideally, you’ll have somewhere safe, lockable and secure to store the important last-minute documents, right up until the last minute. Our side filing cabinets are the ideal solution to keeping your contracts, insurance documents and essential information safe and secure while moving from one building to another. Small, lightweight and easy to manoeuvre, simply put all your crucial paperwork in one of your side filing cabinets and relax, knowing its safe. They are small enough to even fit in the passenger seat of your car, so you know everything that matters is never further than arm’s length away.

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Last Modified / Updated on: May 21, 2018 at 10:46 am

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Random Glossary term

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    These trolleys come in a variety of styles, with single wheels to transport stacked or heavy goods across level surfaces, or six wheeled, for climbing stairs.

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