Moving office is an exciting time. Whether it’s an expansion, a move to a more lucrative area, or a slimming down of your services as you become more efficient, there’s something fundamentally thrilling about the fresh new start that a new office base can provide.

Of course, moving office is never cheap. Costs of new desks, chairs, multi drawer cabinets and other office equipment can soon mount up, and that’s before you factored in the fee for the movers and new service connections.

Most of these costs are easy to identify, and you’ve probably thought them all through pretty thoroughly. But moving office can sometimes throw up additional costs and charges that you might not have considered. Here are some of the hidden costs of moving premises that might just surprise you at the last minute:

Charges for services

Have you asked your new landlord or estate agent if you are liable for any maintenance charges? If not, you should, because these can add up to a fair chunk of your annual outgoings. Things like cleaning, grounds maintenance, building care and communal areas can add up to a fair bit over the course of a year. Added to which, typical service charges tend to increase in the region of 5 – 8 per cent each year, so it’s something you’ll need to factor in to your budget going forwards.


If you are buying your new premises, you’ll be wise to have a full premises survey before you sign the contract. This can cost in the region of several hundred to a couple of thousand pounds, depending on the size and value of the property your purchasing. However, it will be money well spent, as without such an inspection you could be stuck with some major problems further down the line.

Inventory and conditions

If, on the other hand, you are renting your premises, make sure you don’t overlook the inventory supplied to you by your letting agent. Also known as a ‘schedule of conditions’, this sets out any equipment that is provided with the building, as well as any known problems which were there when you moved in. If you don’t want to be stuck replacing that carpet which was already stained when you moved in, you need to go through this document with a find toothed comb. Expect to pay around £2,000 for a schedule of conditions.


If your office is not quite what you wanted, you may have plans to change it in various ways. This is OK, but you may well need to seek a ‘license for alterations’ before you begin. These can cost from £750 up to £3,000 or more, depending on the specifics, but are a necessary evil if you want to fit in those multi drawer cabinets you brought from your old office.

Increased rent

You’ve absolutely budgeted for the face value rent you’ll be charged at the point of moving in, but did you realise rents tend to increase year on year? In fact, central London rents have risen by 70 per cent in the past five years, so this could be a major inflationary cost that you can’t afford to overlook.

Don’t’ feel down about these hidden costs of moving office. Indeed, you should feel positive about the big changes that are happening in your offices right now. At Office Furniture Online, we can help you with any new equipment or furniture you might need, from multi drawer cabinets to reception furniture and more. Get in touch and we’ll be pleased to help.

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Last Modified / Updated on: May 21, 2018 at 10:40 am

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Random Glossary term

  • Keyboard Tray

    A unit that attaches to the underside of a computer desk or work surface that holds a keyboard.  The keyboard tray may be sliding, to tidy away at the end of working.

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